AI GOVERNANCE FRAMEWORK

OVERVIEW

Artificial Intelligence forms part of AIMM's research and analytical capability.

AI technologies may assist with information collection, organisation, analysis, classification, summarisation and workflow efficiency.

AI is used as a supporting analytical tool and does not replace AIMM's commercial judgement, governance processes or decision-making.

The use of AI within AIMM remains subject to this AI Governance Framework, AIMM's internal governance procedures and applicable law.

OBJECTIVES

AIMM's AI Governance Framework is intended to:

• support responsible use of Artificial Intelligence; 

• protect confidential information; 

• safeguard proprietary Commercial Intelligence; 

• promote appropriate human oversight; 

• support information security; 

• reduce operational risk; 

• maintain consistent governance standards; 

• support continuous improvement of AIMM's Commercial Intelligence Services. 

GOVERNANCE PRINCIPLES

AIMM's use of Artificial Intelligence is guided by the following principles.

Responsible Use

AI technologies are used to assist research, analytical processes and operational efficiency.

AI does not replace commercial judgement or professional decision-making.

Human Oversight

Where AIMM considers it appropriate, AI-assisted outputs may be reviewed by suitably authorised personnel before inclusion within Commercial Intelligence Deliverables.

Responsibility for AIMM's Commercial Intelligence Services remains with AIMM and not with any individual AI system.

Information Stewardship

AIMM seeks to use information responsibly and in accordance with applicable contractual obligations and applicable law.

The availability, accuracy and completeness of third-party information remain outside AIMM's control.

Continuous Improvement

AIMM may modify, replace or discontinue AI tools, analytical methodologies and governance procedures at any time where AIMM considers this appropriate.

PERMITTED USE OF AI

AI may be used by AIMM to support activities including:

• information organisation; 

• document classification; 

• commercial research; 

• procurement monitoring; 

• analytical assistance; 

• summarisation; 

• workflow automation; 

• drafting support; 

• information comparison; 

• quality review; 

• internal knowledge management. 

The extent to which AI is used for any activity remains at AIMM's discretion.

HUMAN OVERSIGHT

AI-assisted information may form part of AIMM's internal research process.

Commercial Intelligence Deliverables are issued by AIMM and not by any AI platform.

The use of AI does not alter the responsibilities allocated between AIMM and its Clients under the applicable contractual documentation.

Clients remain responsible for independently evaluating and verifying all Commercial Intelligence Deliverables.

DATA GOVERNANCE

AIMM seeks to implement appropriate governance measures relating to information used within its business operations.

These measures may include:

• access controls; 

• authentication procedures; 

• information classification; 

• secure storage; 

• confidentiality obligations; 

• operational monitoring; 

• information lifecycle management. 

Operational measures may change from time to time as AIMM develops its business and technology.

AI SYSTEMS

AIMM may utilise proprietary systems, internally developed tools and appropriately selected third-party technologies as part of its analytical processes.

The selection, configuration and replacement of AI technologies remain entirely at AIMM's discretion.

AIMM does not represent that any particular AI platform, model or technology will be used for any specific Commercial Intelligence Deliverable.

RISK MANAGEMENT

AI-assisted outputs may contain inaccuracies, omissions or limitations.

Accordingly:

• AI forms only one component of AIMM's analytical processes; 

• AI-generated information should not be regarded as authoritative solely because it has been generated by AI; 

• Commercial Intelligence Deliverables remain subject to AIMM's overall governance processes. 

Recipients remain responsible for independently verifying all information before making commercial decisions.

CONFIDENTIALITY & INFORMATION SECURITY

AIMM seeks to protect confidential commercial information through appropriate organisational and technical measures.

Access to confidential information is managed in accordance with AIMM's internal governance procedures and applicable contractual obligations.

AIMM may update its security practices as technologies, operational requirements and applicable legal obligations evolve.

REGULATORY COMPLIANCE

AIMM seeks to operate its AI Governance Framework in a manner consistent with applicable legal and regulatory requirements relevant to its operations.

Where appropriate, AIMM may review and update this Framework to reflect developments in technology, recognised governance practices and applicable law.

RELATIONSHIP WITH OTHER POLICIES

This AI Governance Framework should be read together with:

• Terms of Business 

• Compliance 

• Privacy Policy 

• Acceptable Use Policy 

• Commercial Intelligence Framework 

• Commercial Intelligence Licence 

• Website Terms of Use 

IMPORTANT NOTICE

This webpage describes AIMM's general approach to the governance of Artificial Intelligence within its business operations.

It is provided for general information only and does not create any contractual obligation, warranty or representation regarding the use of any particular AI system, methodology or technology.

The contractual rights and obligations of AIMM and its Clients are governed exclusively by the applicable written contractual documentation.